A Banquet Halls Wedding Planning Checklist
| Block Timeframe | Description |
Delegation |
Cost |
| One | Choose Wedding Date, City & Venue Location | ||
| Set-Up Wedding Binder, Calendar & Dividers | |||
| Written Budget & Number of Guests Expected | |||
| Chose Theme & Colors | |||
| Calendar Special Supporting Events: | |||
| Date of Engagement Party | |||
| Date of Wedding Shower | |||
| Date of Bachelor Party | |||
| Date of Bachelorette Party | |||
| Date of Rehearsal Dinner | |||
| Chose Your Wedding Party | |||
| Make a List of Names & Contact Information | |||
| Make Your Guest List | |||
| Book the Officiant | |||
| Book the Photographer / Videographer | |||
| Book the Musicians (Wedding Ceremony & Reception) | |||
| Engagement Party | |||
| Two | Purchase Wedding Dress & Arrange Several Fittings | ||
| Purchase or Make Your Veil | |||
| Meet & Book Your Caterer | |||
| Reserve Block of Hotel Rooms for Out-of-Town Guests | |||
| Register at Department Store or Online Gift Service | |||
| Set Up a Wedding Website and/or Facebook Page | |||
| Order Printed Materials | |||
| Invitations | |||
| Embossed Napkins, etc. | |||
| Order & Mail out “Save the Date” Postcards | |||
| Programs for the Ceremony | |||
| Meet with Officiant & Plan Ceremony | |||
| Plan for Electrical, Lighting, or Music Equipment | |||
| Reserve the Florist | |||
| Arrange for Limos, Vintage Automobiles, etc. | |||
| Plan Your Honeymoon | |||
| Verify Passports & Vaccinations Are Current | |||
| Plan Activities & Wardrobe | |||
| Block Three | Compose a Timeline of the Wedding Day | ||
| Purchase Bridesmaids Dresses | |||
| Supporting Activities: Rehearsal Dinner | |||
| Wedding Shower | |||
| Bachelor / Bachelorette Parties | |||
| Order Wedding Cake | |||
| Optional: Order Groom’s Cake | |||
| Meet with Musicians & Choose Music | |||
| Four | Finalize Flowers & Menu with Caterer | ||
| Check on the Printing to Make Sure It Is Ready | |||
| Schedule Personal Beauty Appointments | |||
| Schedule of Toasts at Reception | |||
| Finalize Who Will Give the Readings at the Ceremony | |||
| Finalize Who Will Sing at the Ceremony | |||
| Send Schedule of Events to Officiant, Photographer, | |||
| Musicians, & Vendors | |||
| Enter Guest RSVPs into Your Database List | |||
| Five | Send Wedding Announcement & Photos to Media | ||
| Enjoy Your Bachelorette & Bachelor Parties | |||
| Get Your Marriage License | |||
| Assign Guest Seating for the Reception | |||
| Purchase Bridesmaids & Groomsmen Gifts | |||
| Six | Final Instructions to Drivers, Wedding Party, etc. | ||
| Final Head Count to Caterer | |||
| Delegate Help to Get Dressed – Break in New Shoes | |||
| Something Borrowed – Something Blue | |||
Budget
| Budget Line Item | Who’s Paying | Estimated Amount | Actual Amount |
| Venue Rental Fee for Wedding Ceremony | |||
| Venue Rental Fee for Reception | |||
| Fees for Service of Officiant | |||
| Cost of Photographer / Videographer | |||
| Cost of Musicians (Wedding Ceremony) | |||
| Cost of Musicians (Reception) | |||
| Cost of Engagement Party | |||
| Purchase Wedding Dress, Veil, & Shoes | |||
| Cost of Caterer (How much per guest?) | |||
| Cost of Hotel Rooms for Guests Paid by You | |||
| Printed Materials: Invitations | |||
| “Save the Date” Postcards | |||
| Embossed Napkins, etc. | |||
| Ceremony Programs | |||
| Postage Stamps | |||
| Lease of Electrical, Lighting, or Music Equipment | |||
| Cost of Flowers for Wedding Ceremony | |||
| Cost of Flowers for Reception | |||
| Cost of Limos, etc., Transportation plus Tips | |||
| Cost of Honeymoon | |||
| Passports, Vaccinations, etc. | |||
| Wardrobe, etc. | |||
| Cost of Any Bridesmaids Dresses Paid by You | |||
| Cost of Rehearsal Dinner | |||
| Cost of Wedding Shower | |||
| Cost of Bachelor / Bachelorette Parties | |||
| Cost of Wedding Cake | |||
| Optional: Cost of Groom’s Cake | |||
| Beauty Appointments: Hair Salon | |||
| Manicure & Pedicure | |||
| Waxing | |||
| Make-Up | |||
| Marriage License Fee | |||
| Purchase Bridesmaids & Groomsmen Gifts | |||
Guests List
| Name of Guests | Mailing Address |
Gifts |
Thank You |
Food Preference |
RSVP # Attending |
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